What is the Correct Naming Convention for Files and Images?

All documents (e.g., PDFs, Word documents, Excel documents, etc.) and image files must have the correct filename BEFORE they are uploaded to the Media Library and File Stores. This means they must have the guidance below applied whilst the assets are held on your computer or within the SharePoint site for your business area.

The guidance is as follows: 

• Use only lowercase letters (a to z), numerals (0-9) and hyphens (-).
• Do not use spaces. Instead, use hyphens to separate words.
• Do not use special characters (e.g., £, %, &, á) or underscores.

Correct

• annual-report-and-accounts-2023-24.pdf
• undergraduate-prospectus.pdf
• application-form.docx
• lanyon-building-at-night.jpg
• queens-business-school-student-hub.jpg

Incorrect

• Annual Report & Accounts 2023-24.pdf
• UG_prospectus.pdf
• Application Form.docx
• Lanyon Building.jpg
• Queen's_Business_School & student Hub.jpg

The Web Support Team reserves the right to change (or request changes to) filenames if they do not meet digital best practice. 

You also need to ensure that all files and images that are uploaded to the CMS are accessible and have been optimised for use on the web.

The following resources will help you:

• Description of the File Upload Content Type
• How to upload a file to the Filestore
• Using the Media Library
• Resizing and Optimising images
• Making your documents accessible